Last updated: 2013-04-23 Back to Job Descriptions page
Program:
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Property Rental |
Mission:
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Manage and publicize the rental of parish facilities |
Vestry Contacts:
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Rohini Pola, Melissa Thompson |
Members:
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Rental Coordinator |
Edith Parekh |
617-304-2455 |
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Rental Coordinator Alternate |
Rohini Pola |
978-392-8429 |
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Parish Administrator |
See Parish Administrator Job Description |
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Responsibilities:
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Rental Coordinator
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- Phones applicants to:
- Supply information to potential renters
- Confirm dates
- Answer questions
- Set up appointments to view space and sign contracts
- Meets with applicants at church to show the space and sign the rental agreement
- Follows up after event to ensure adherence to agreement and reports any problems to the Parish Administrator
- Accepts keys and returns security deposits after office hours, if needed
- Proposes new rental rates and policies as needed and brings them to the vestry for approval
- Works closely with the Parish Administrator and must be available several days during the week and on weekends, as needed.
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Rental Coordinate Alternate
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- Fulfills all duties of the Rental Coordinator when the Rental coordinator is unavailable
- Works closely with the Rental coordinator and Parish administrator to ensure that the facilities rental function is adequately staffed at all times
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Parish Administrator
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- Processes rental requests from the web site, email or telephone
- Checks the availability of dates on the parish calendar and confirms with parish leadership
- Forwards contact info for prospective renters to the Rental Coordinator or Alternate
- Adds events to the rental calendar after the agreement is signed
- Accepts keys and returns security deposits during office hours
- Informs the parish leadership of any significant problems caused by renters
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Calendar:
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February 1
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Review job description and update if needed |
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May 31
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Review rental rules, agreement and rates and update if needed. Bring to vestry for approval. |
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September 15 |
Re-sign rental agreements with all long-term renters |
References:
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Facility Usage Rules – All Saints’ Church |
Church Office |
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Facility Usage Agreement – All Saints’ Church |
Church Office |
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Guide to Utilization of Church Property – Diocese |
Church Office |
Useful Info:
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The facilities that All saints’ rents out are:
- Parish Hall
- Kitchen
- Room adjacent to parish hall (old youth group room)
- Blue room
- Cranberry room
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