Program Job Description – Property Rental

Last updated:  2013-04-23                                     Back to Job Descriptions page

Program:

 Property Rental

Mission:

 Manage and publicize the rental of parish facilities

Vestry Contacts:

 Rohini Pola, Melissa Thompson

Members:

 Rental Coordinator Edith Parekh 617-304-2455
Rental Coordinator Alternate Rohini Pola 978-392-8429
Parish Administrator See Parish Administrator Job Description

Responsibilities:

Rental Coordinator
  • Phones applicants to:
    • Supply information to potential renters
    • Confirm dates
    • Answer questions
    • Set up appointments to view space and sign contracts
  • Meets with applicants at church to show the space and sign the rental agreement
  • Follows up after event to ensure adherence to agreement and reports any problems to the Parish Administrator
  • Accepts keys and returns security deposits after office hours, if needed
  • Proposes new rental rates and policies as needed and brings them to the vestry for approval
  • Works closely with the Parish Administrator and must be available several days during the week and on weekends, as needed.

Rental Coordinate Alternate
  • Fulfills all duties of the Rental Coordinator when the Rental coordinator is unavailable
  • Works closely with the Rental coordinator and Parish administrator to ensure that the facilities rental function is adequately staffed at all times

Parish Administrator
  • Processes rental requests from the web site, email or telephone
  • Checks the availability of dates on the parish calendar and confirms with parish leadership
  • Forwards contact info for prospective renters to the Rental Coordinator or Alternate
  • Adds events to the rental calendar after the agreement is signed
  • Accepts keys and returns security deposits during office hours
  • Informs the parish leadership of any significant problems caused by renters

Calendar:

February 1

 Review job description and update if needed

May 31

 Review rental rules, agreement and rates and update if needed. Bring to vestry for approval.
September 15 Re-sign rental agreements with all long-term renters

References:

 Facility Usage Rules – All Saints’ Church Church Office
Facility Usage Agreement – All Saints’ Church Church Office
Guide to Utilization of Church Property – Diocese Church Office

Useful Info:

 The facilities that All saints’ rents out are:

  • Parish Hall
  • Kitchen
  • Room adjacent to parish hall (old youth group room)
  • Blue room
  • Cranberry room